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Coordinator, Human Resources

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on us for their most challenging legal and business matters. From offices in the world’s key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions.
Job title
Coordinator, Human Resources -Human Resources
Location
Northern California
Department
Human Resources
Reports to

Manager, Office Administration

Director, Office Administration

Exempt/Non-Exempt
Non-Exempt
Work Schedule

Monday through Friday, 9:00 am – 5:00 pm (overtime as required)

Position Summary

The Coordinator, Human Resources provides administrative and organizational support to the Northern California office with a focus on onboarding, departures, HR initiatives, and planning employee engagement events. 

Essentials Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following:

  • Provide general Human Resources administrative and organizational support to the NorCal management team.
  • Plan all employee engagement events, including office holiday party.
  • Manage employee lunch service.
  • Set up applicant onsite interviews/testing.
  • Track hiring and departures procedures.
  • Prepare orientation packages and coordinate training schedules for new hires.
  • Update and maintain new hire orientation materials.
  • Organize and manage flow of documentation associated with on-boarding New York business services personnel.
  • Process all HR related invoices.
  • Respond to a variety of administrative requests, including employment verifications and visa letters.
  • Assist with job descriptions updates and rebranding.
  • Schedule exit interviews.
  • Update Acknowledgement of Confidentiality database.
  • Responsible for uploading new personnel documentation to Workday.
  • Complete new personnel profiles in Workday.
  • Ensure compliance of all Firm mandatory videos, acknowledgements.
  • Backup in creating client/matter lists for departing lawyers.
  • Support HR management with communication strategies and presentation materials.
  • Answer HR questions/resolve issues accordingly.
  • Ad hoc projects.
  • Perform other duties and responsibilities as requested for successful operation of the department.
Qualifications / Position Requirements
  • Minimum of 1-year of general HR experience required, preferably with a law firm.
  • High school diploma required.
  • Bachelor’s degree preferred.
  • Event planning experience preferred.
  • Experience with Workday preferred.
Education and/or Experience
  • Minimum of 1-year of general HR experience required, preferably with a law firm.
  • High school diploma required.
  • Bachelor’s degree preferred.
  • Event planning experience preferred.
  • Experience with Workday preferred.
Compensation

The expected base salary for this position ranges from $75,000 to $85,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.

To apply, please email a resume and cover letter.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.