Supervisor, Accounts
Director, Office Administration - Northern California
Monday to Friday, 9:00 a.m. to 5:00 p.m. (overtime as required).
The coordinator handles billing, collections, and accounts payable functions for the Northern California office. Also, occasionally provides support for Billing Partners in New York and D.C.
Typical responsibilities include, but are not limited to, the following:
Billing
- Responsible for producing Prebills and Summary Reports both on-demand and periodically (monthly, quarterly); work directly with Billing Partners to prepare timely billing
- Prepare billing based on the client’s requirements and guidelines; and provide appropriate documents and exhibits as necessary
- Investigate any unusual charges which appear on a bill and respond to any partner inquiry re billing issues, backup requests and documentation
- Work closely with Billing Partner Administrative Assistants to timely prepare final bill and maintain client billing files including any write-offs, courtesy discounts or other billing adjustments required
- Audit bills to ensure that all amounts are revalued accurately
- Review and maintain monthly outstanding receivables and work with partners to obtain collection; update Big Square with comments and communicating issues to NY Accounting
- Work directly with client billing departments in response to billing inquiries and billing issues
- Deposit client receivables into Firm’s operating account; review bank account statements monthly
Accounts Payable
- Review and process office operating and client matter invoices and check requests; insure proper coding; process timely payment to vendors and internal requests
- Upon request, obtain foreign currency for client business
- Communicate and work with bank representatives re firm operating and trust accounts
- Strong mathematical aptitude
- Ability to manage a varied workload and meet deadlines
- Must be punctual and reliable
- Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed
- Strong interpersonal skills
- Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude
- Excellent written and verbal communication skills
- Ensure confidentiality of all the firm’s and clients’ documentation and information
- Bachelor’s degree from four-year college or university
- Minimum of 3 years’ billing and Accounts Payable experience in a law firm environment
- Experience using Aderant or similar billing software
The expected base salary for this position ranges from $110,000 to $130,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.