Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on us for their most challenging legal and business matters. From offices in the world’s key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions.
Job title
Specialist, HR Compliance
Location
New York
Department
Human Resources
Reports to
Director, HR Compliance and Employee Relations
Exempt/Non-Exempt
Non-Exempt
Work Schedule
Monday through Friday, 9:30 am – 5:30 pm (overtime as required)
Position Summary
The Specialist, HR Compliance provides administrative and organizational support to the Human Resources Department with a focus on policies, procedures, notice posting, investigations, and other compliance functions.
Essentials Duties and Responsibilities
Typical responsibilities include, but are not limited to, the following:
- Provide general administrative and organizational support for HR compliance functions within the Human Resources department.
- Coordination of compliance processes and procedures, including Excel spreadsheet and other tracking mechanism creation and maintenance.
- Organize and manage flow of documentation associated with compliance and employee relations projects.
- Assist with internal investigations, as necessary.
- Support research efforts in HR compliance initiatives.
- Support compliance training rollout, update, and tracking efforts.
- Support handbook and policy rollout, update, and handbook acknowledgment efforts.
- Work with third party vendors, as needed.
- Assist with a variety of administrative requests, including preparing correspondence, updating contracts, and responding to requests for information.
- Proofread documents, as needed.
- Answer HR Hotline and answer questions/resolve issues accordingly in conjunction with broader HR team.
- Assist with ad hoc projects.
- Assist with employee verification process and offboarding protocols.
- Perform other duties and responsibilities as requested for successful operation of the department.
Qualifications / Position Requirements
- Excellent client service and interpersonal skills; demonstrated commitment to excellence.
- Willingness to take accountability and demonstrate initiative, with the ability to follow up and see a task through completion.
- Must be able to multi-task by accepting and prioritizing numerous requests.
- Must demonstrate consistent initiative, leadership, and collaboration skills to succeed and work in a team environment.
- Must be punctual and reliable, professional, and dependable.
- Knowledge of MS Word, Excel, PowerPoint, Outlook, iManage, and other applications as needed.
- Excellent written and verbal communication skills.
- Maintain firm and personnel information as strictly confidential.
- Sound judgment, knowing when to act and when to refer matters accordingly.
- Commitment to continued growth and learning.
- Ability to proofread typed material for typographical, spelling, and grammatical errors.
- Ability to operate office machinery, as needed.
- Flexibility in daily schedule to accommodate unexpected situations arising from departmental needs.
Education and/or Experience
- Bachelor’s Degree
- Minimum of 3 years’ experience preferred.
- Experience with Workday preferred.
- Experience with internal investigations a plus.
- Experience as a legal assistant in a labor and employment practice a plus.
Compensation
The expected base salary for this position ranges from $90,000 - $110,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.
To apply, please email a resume and cover letter.