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Coordinator, Client Accounts

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on us for their most challenging legal and business matters. From 10 offices in the world’s key financial centers and political capitals, our approximately 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions.
Job title
Coordinator, Client Accounts
Location
New York
Department
Accounting
Reports to

Manager, Client Accounts

Exempt/Non-Exempt
Non-Exempt
Work Schedule

Monday through Friday, 9:30 am – 5:30 pm (overtime as required)

Position Summary

The Client Accounts Coordinator reviews, edits and generates client invoices for assigned billing attorneys. The Coordinator, Client Accounts works closely with assigned attorneys and administrative assistants to achieve goal of producing invoices in accordance with the fully executed engagement letters, billing guidelines and/or outside counsel policies.

Essentials Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following:

  • Prepare bills based on the client’s requirements and provide appropriate documentation and exhibits if needed
  • Submit invoices via electronic 3rd party e-billing system while meeting client requirements
  • Advise partners on existing client billing arrangements and assist with the monitoring/tracking of same
  • Meet with assigned attorneys to review unbilled time and ensure that status comments are up to date
  • Perform bill audits, review pre-bill for accuracy and process bills into the billing system
  • Research and respond to any attorney or client billing related inquiries
  • Work with collections team to review and resolve unpaid invoices
  • Follow-up with assigned billing attorneys when invoices are not returned for finalization
Qualifications / Position Requirements
  • Ability to work with minimal supervision
  • Ability to prioritize responsibilities
  • Responsive and works well with deadlines
  • Exhibit good analytical and research skills
  • Good written and oral communication skills
  • Team player
Education and/or Experience
  • Bachelor’s Degree preferred
  • 2-5 years’ experience as a billing coordinator at a major law firm preferred
  • Aderant experience preferred; Elite or other relevant system acceptable
Compensation

The expected base salary for this position ranges from $75,000 - $95,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.

To apply, please email a resume and cover letter.

Apply by email
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.