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Business Development, Assistant

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on us for their most challenging legal and business matters. From offices in the world’s key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions.
Job title
Business Development, Assistant
New York
Business Development
Reports to

Chief Marketing & Innovation Officer

Work Schedule

Monday through Friday, 9:30 am – 5:30 pm (overtime as required)

Position Summary

The Assistant, Business Development provides secretarial, technical and organizational assistance to the Business Development department (“BusDev”). This is a dynamic position requiring the ability to demonstrate professionalism, effective communication skills and use of good judgment through understanding of our Firm’s policies as a valued member of a support team.

Essentials Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following:

  • Answer and place telephone calls professionally and take accurate and complete messages for the Chief Marketing & Innovation Officer, Director of Business Development and two Senior Managers
  • Answer and direct incoming calls from the BusDev hotline to appropriate teams / departments
  • Calendar management (schedule in-person / virtual meetings, send outlook invitations, track rsvps), arrange conference room reservations, catering and AV requests as needed
  • Arrange domestic / international travel as needed.
  • Prepare, secure necessary approvals, and process all BusDev department invoices
  • Prepare and submit expenses reports for BusDev senior team members
  • Review and prepare department’s annual budget and reconcile spending against budget forecasting
  • Create, revise and print correspondence, memoranda, PPT presentations and other documents
  • Assist with revisions to lawyer bios and practice pages on the external website and update BusDev bio folders as necessary to reflect lawyer arrivals/departures
  • Order, distribute and track client gifts and holiday cards
  • Create, prepare and distribute name badges, place cards, table tents for BusDev events
  • Prepare orientation schedule and administrative onboarding for new BusDev team members
  • Manage and track daily ad requests for charitable contributions and update Ad Log tracker
  • Organize and prepare agendas / PPT presentations for department meetings
  • Review and prepare department’s annual budget and reconcile spending against budget forecasting
  • Conduct ad hoc research and assist with special projects as needed
Qualifications / Position Requirements
  • Ability to manage a varied workload and meet deadlines
  • Must be punctual and reliable
  • Proficient in MS Word, Excel, PowerPoint, Outlook, InterAction, Zoom / Webex, Adobe and other applications as needed
  • Strong interpersonal skills
  • Must be able to work collaboratively with lawyers and business services personnel, demonstrating strong teamwork and a positive attitude
  • Flexibility in daily schedule to accommodate unexpected situations arising from BusDev department needs
  • Excellent written and verbal communication skills
  • Ability to proofread typed material for typographical, spelling and grammatical errors
  • Ability to type with speed and accuracy
  • Ensure confidentiality of all the Firm’s and clients’ documentation and information
Education and/or Experience
  • Bachelor’s Degree
  • Minimum of 3 years’ experience preferred

The expected base salary for this position ranges from $65,000–$70,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.

To apply, please email a resume and cover letter.

Apply by email
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.