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Benefits, Coordinator

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on us for their most challenging legal and business matters. From offices in the world’s key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions.
Job title
Benefits, Coordinator
New York
Reports to

Manager, Benefits

Work Schedule

Monday through Friday, 9:30 a.m. to 5:30 p.m. (overtime as required)

Position Summary

The Coordinator, Benefits will assist in the day-to-day benefits administration and eligibility issues for U.S. benefits plans, as well as benefits outside the U.S. for expatriates and partners.

Essentials Duties and Responsibilities

Primary responsibilities include, but are not limited to, the following:

  • Conduct benefits orientation for new hires and employees transferring to and from a firm office outside the U.S.
  • Prepare and update written communication materials for employee benefit programs, new hire benefits orientation and relocations; partner with HRIS team to update benefits orientation worklets on Workday
  • Administer the NY PFL waiver program for employees located in the NY office
  • Oversee the daily administration of the life and long term care insurance plans; process life insurance claims
  • Reconcile monthly benefit invoices and process billing payments with Finance
  • Perform routine audits of disability benefit payments and work in partnership with the insurance carrier to resolve discrepancies
  • Work with HRIS team to prepare reports
  • Respond to employee inquiries related to claim issues, benefit plan eligibility, enrollments and terminations and life event changes; liaise with benefit vendors to resolve escalated and complex matters
  • Collaborate with the Benefits team on special projects and other responsibilities as assigned
  • Perform other benefit-related responsibilities and duties as assigned by leadership
Qualifications / Position Requirements
  • Aptitude to manage and prioritize multiple assignments with competing deadlines
  • Detail oriented with well-developed analytical, research and problem solving skills
  • Strong verbal and written communications skills as well as solid interpersonal skills
  • Excellent organizational skills with careful attention to detail and timely follow-through
  • Demonstrated ability to effectively work independently, but also able to function in a collaborative team environment
  • Proficient in Microsoft Suite applications, including but not limited to Excel, PowerPoint, Word
  • Ability to interact with all levels of the firm and build relationships across a diverse internal client base
  • Flexibility in daily schedule to accommodate unexpected situations arising from departmental needs
  • Capability of learning new programs and increasing job knowledge by participating in training opportunities
  • Working knowledge of federal, state and local benefits law and strong understanding of benefit policies, procedures and practices
  • Experience in Workday is preferred but not required
Education and/or Experience
  • Bachelor’s degree in related field
  • 1-2 years’ benefits administration experience in a law firm or professional services organization
  • Certification in Employee Benefits (CEBS) is a plus, but not required

The expected base salary for this position ranges from $70,000 - $80,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.

To apply, please email a resume and cover letter.

Apply by email
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.